At Properly Sourced, we don’t just offer virtual assistants — we provide real estate-trained professionals who understand the unique challenges of your industry. Whether you’re a property manager handling endless maintenance requests, an agent chasing leads, or an investor scaling your portfolio, our senior VAs integrate quickly and start delivering value from day one. With deep experience in real estate operations, we help you save time, stay organized, and scale without burnout.
From property managers to investors, our VAs are ready to streamline your day-to-day operations. Click a niche to see how we can help.
“Running a small brokerage with just a few agents meant I was constantly stretched thin. Since working with Properly Sourced, our VA has taken over everything from CRM updates to lead follow-ups. She’s reliable, proactive, and understands our workflow without handholding. I finally have time to focus on closing deals instead of chasing admin.”
“Managing over 100 units with a lean team meant constant pressure. Our VA stepped in and took ownership of maintenance coordination, tenant emails, and even compliance tracking. I didn’t expect her to integrate so fast. It’s like we added a new team member without the full-time cost.”
“With 15+ active listings across different platforms, guest management was overwhelming. Our VA now handles guest messaging, booking coordination, and even review follow-ups. She’s become an essential part of our daily rhythm. I can’t imagine going back to doing it all ourselves.”
“As a solo investor managing rentals and flips, I hit a ceiling fast. My VA from Properly Sourced helps me track leads, organize paperwork, and follow up with contractors. I don’t have to micromanage — she gets the real estate world. It’s freed up my time to focus on deals, not admin.”
“Running a small team of cleaners and repair staff left little time for office work. My VA now manages bookings, customer emails, and invoicing — all the stuff I used to do after hours. She’s fast, friendly, and keeps things running smoothly behind the scenes. It’s made my life a lot easier.”
“My coaching business grew faster than I could manage on my own. With my VA handling scheduling, email replies, and course admin, I finally have breathing room. She’s professional, organized, and understands how I like to work. I can focus on my clients instead of logistics.”
No problem — we offer a trial period to ensure the right match. If things don’t click, we’ll rematch you quickly based on your feedback, at no extra cost.
We plan ahead for holidays and provide backup support for longer absences. You’ll never be left without coverage when you need it most.
Your assistant will proactively assist in identifying additional areas to ensure they’re maximising your hours. Hours do not roll over, but you can upgrade or downgrade your plan anytime. It is important that you and your Outsourcerer manage your hours well, so you get the most out of your monthly plan.
Most clients are matched and onboarded within 5–7 business days. We move quickly without sacrificing quality.
Our VAs are already trained in real estate-specific workflows, but we’ll need your guidance on your company’s unique processes to ensure seamless alignment with your operations.
You choose what works best — email, Zoom, Slack, WhatsApp, or any internal system. We adapt to your preferred tools and style.
Yes. All our VAs sign NDAs, and we use secure platforms and protocols for access. We take confidentiality and security seriously.
Absolutely. Whether you need a second VA or a full team, we can scale your support instantly — no delays, no endless hiring cycles like with freelancers.
We don’t just give you a list of names — we deliver trained, vetted real estate VAs with structured support, supervision, and continuity. If you want to grow, we’re ready with immediate reinforcements — no recruitment hassle.
Yes, all our plans are month-to-month — no long-term commitments. You can scale up, scale down, or cancel with just one month’s notice.
Yes. You’ll have a dedicated VA who learns your systems, your clients, and your way of working — just like an in-house team member.
Yes, all of our VAs are fluent in English, and strong communication is a core part of our hiring process. Professionalism is non-negotiable.
A Client Success Manager is your dedicated guide at Properly Sourced. From day one, your CSM handles onboarding, answers your questions, and checks in regularly to make sure your VA is aligned with your goals. They help resolve challenges, optimize your plan, and ensure your experience is smooth and valuable. With a CSM, you’re always supported, empowered, and ready to grow.
Yes, all of our virtual assistants are trained to handle phone calls professionally. They can manage incoming calls, such as answering customer inquiries or scheduling appointments. They’re also skilled at making outbound calls for follow-ups, lead generation, or coordinating with suppliers.
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